Nowadays powerful project management software can go a long way for the success of your team. A Kanban board tool is an example of an awesome solution that may help teams to visualize where they are spending work time and provides analysis to easily identify and address issues. That is why incorporating a digital Kanban platform into your team can allow your company to reap benefits. 

Today you may find so many Kanban-focused tools to choose from. But which one is the best? What tool will provide you with proper Kanban functionality? We have made this decision easier by narrowing down the range. In this article, we highlight the top Kanban tools available in 2021. But before we get to the list, it is critical to properly understand what Kanban is and why implementing it will benefit your business.

What are Kanban boards?

A Kanban board is a visual tool aimed to provide users with an overview of the current work status and simplify team collaboration. This is the key component of the Kanban method that is applied globally around the world. It helps to improve and enhance different business processes. 

With the help of online colorful Kanban boards, you will be able to accelerate productivity and minimize chaos at your workplace.

Digital Kanban tools

The principle of Kanban board work

You get columns that represent the value stream. These are particular steps that tasks must go through from the start of work to finish. You also get cards where you should place your work items and put the cards into their respective columns. Horizontal rows (Swimlanes) are used to organize teams working on the same board. Some columns have a limit on capacity. Your team members and you should pull cards moving them through columns from left to right.

What does a robust Kanban tool include?

For someone, Kanban may seem complicated and not applicable. However, the natural power of Kanban is that, once people implement it, they may optimize and improve their workflows with relative ease.

Luckily, there are awesome software solutions that do the job better and more effectively than others. And you’d better consider some specific criteria when looking for the best Kanban-like tools on the market. These criteria will help you to choose a platform that will control your projects and provide the functionality you want to make Kanban work for you.

  • Kanban board that is aimed to organize your cards with Swimlanes, WIP limits, Sub-columns, tasks with checklists, time tracking, and standard columns (for example, «To-do”, “In Progress” and “Done”).
  • Kanban card – an element of the Kanban board. It assigns tasks with checklists and attachments and provides different views, the ability to link tasks, add task hierarchy, and assign to resources.
  • Automation — the ability to customize the workflows to suit the required project environment.
  • Integrations with other project management systems.
  • Analytics, reporting system that allows creating reports.

Best Kanban apps

Best Kanban Board Software

Hygger – Best for software development

If you want a friendly and multifunctional Kanban tool, then Hygger is the best option. This is the new generation of project management software for development teams, product companies, startups, and medium-sized enterprises. 

Hygger provides online Kanban boards with Swimlanes, WIP limits (work in progress), and time tracking. Manage numerous projects on your board and track everything in one place. Use Swimlanes to split the board horizontally for easy categorizing lots of tasks. Add WIP limits to define all roadblocks and inefficiencies in the work process.

Hygger also proposes handy roadmaps for advanced planning and scheduling and powerful prioritization matrices to prioritize your backlog (Value-Effort, Value-Risk, Eisenhower matrix, and others). 

Pricing:

  • Free trial available
  • Standard – from $7 per user/monthly
  • Enterprise – from $14 per user/monthly

Hygger Kanban board online

JIRA – Best for tech teams

JIRA is a famous management tool used for project management, bug tracking, issue tracking, and workflow management. This powerful software designed by Atlassian Inc. is an independent tool that can be used with any OS.

It allows development teams to plan tasks and sprints, assign performers, manage backlogs, set priorities, and deadlines. You get a number of filtering settings, convenient visualization, detailed reports, and a cozy time tracker. JIRA is multi-lingual; it supports MySQL, Oracle, PostgreSQL, and SQL Server in the backend. You may integrate it with many available tools.

Many admit that JIRA suits perfectly well tech teams, however startups, and small businesses simply cannot use the full breadth of its functionality. 

Pricing:

  • Free trial available
  • Standard – $7 per user
  • Premium – $14 per user

Jira online Kanban board

Trello – Best for multipurpose project professionals

Trello is well-known since 2011 when it was created as the solution to solve high-level planning issues. This is a smart Kanban-based collaboration tool that will help you to organize projects into boards, manage tasks, to-do lists, discussions, initiatives, and ideas in one spot.

Trello is simple and intuitive. Businesses from many industries just need their basic free version to work. It looks quite suitable for everyone who needs clear and handy Kanban board functionality.

Despite its great functionality, Trello still has some obvious drawbacks. It does not provide its own time tracking and some more essential features, so you will have to pay for additional software.

Pricing:

  • Free trial available
  • Business Class – $9.99 per user/monthly
  • Enterprise – $1.50 per user/monthly

Trello online boards

Asana – Best for small and mid-size teams

Asana is a powerful work manager for teams, headquartered in San Francisco, CA. It helps to organize work so teams know what to do, why it matters, and how to get it done. 

The customers of Asana rely on it to manage everything from company objectives to digital transformation to product launches and marketing campaigns.

The tool lets you organize work in your way with lists, Kanban boards, calendars, Gantt charts, and other nice features. The service is accessible in iOS and Android apps. The platform is unlikely to be useful for marketing and creative agencies or service companies as there is no time tracking feature in it. 

Pricing:

  • Free trial available
  • Premium – 10.99$ per user/monthly
  • Business- $24.99 per user/monthly

boards in Asana tool

Kanbanize – Best for Agile project management

Kanbanize is an Agile project management solution that will help you to see the big picture of your projects. It allows having a predictable workflow where your team members can get things done in a quick and efficient way. 

Kanbanize proposes comprehensive Kanban boards that are easy to modify at any stage of the project. You may adapt to changing requirements, no matter how frequently they occur. It allows you to visualize progress as you move cards across the board. Set WIP limits per column, or useful Swimlanes. It also provides timelines to plan, breakdown, and track projects, all at the same place. 

Kanbanize has been successfully adopted by numerous work teams in various industries including product development, construction, aerospace engineering, IT sector, pharmaceutical, architecture, etc.

Pricing:

  • Standard – $99/monthly

Kanbanize Kanban boards

Kanban Tool – Best for all-size businesses carrying about productivity

Kanban Tool is a visual collaboration tool that empowers teams to collaborate more efficiently by sharing workflows and documents as well as assess and enhance processes. Using this platform, teams can simultaneously manage multiple projects and leverage real-time communication with their colleagues.

It provides information analysis tools to derive insights, allowing users to make intelligent business decisions and take decisive actions. The boards provide an online hub where members can organize their tasks and work, allowing other members to see their progress. 

Kanban Tool integrates with an advanced reporting and analytical system. Its users may also create different charts, graphs, diagrams, and other useful illustrations to demonstrate data in a convenient and user-friendly manner.

Pricing:

  • Free trial available
  • Team – $5 per user/monthly
  • Enterprise – $9 per user/monthly

KanbanTool Kanban board

Hubstaff – Best for Agile capabilities

Initially, Hubstaff is a time tracking software aimed to track employee activities during work hours. It allows employees to track time through their desktop app. Workers can choose when they want to record their time. The tool helps to fight inefficiency and work better with streamlined time tracking. 

Hubstaff also proposes automated Kanban-style workflows. Its visual online boards and columns allow you to keep work moving in the right direction. Set up custom workflows to move tasks ahead with a click, and skip all the steps of alerting and assigning others. See all of your team’s tasks at a glance with overarching goals. Hubstaff integrates with over 30+ apps such as JIRA, Asana, Github, and many more.

Pricing:

  • Free trial available
  • Premium – $5 per user/monthly

Kanban board online

Wrike – Best for scaling organizations

Wrike is considered to be fairly intuitive and easy to use project management software. The tool allows you to start tracking collaborative projects and milestones quickly.

This collaborative work management platform helps businesses to do their best work, no matter where their employees are based. 

Nowadays Wrike is a popular solution to ensure collaboration and deliver efficiencies for teams across the enterprise, as many companies are moving to a remote work environment. It purposes beautiful Kanban boards that allow teams to perform from their home offices.

Pricing:

  • Free trial available
  • Professional – $9.80 per user/monthly
  • Business – $24.80 per user/monthly

Wrike boards

Favro – Best for Agile distributed teams

Another project management and collaboration tool with Kanban board functionality that allows developers, marketers, and executives to plan, track, and evolve their ideas and tasks. 

Favro is designed to suit the size and needs of any project, you may also add extra features and integrations if required. The tool proposes convenient team boards, scalable backlogs, and aggregated reports.

Favro transforms companies into Agile businesses empowering their teams to work autonomously. It helps leaders to align all work towards company key objectives. Favro can be integrated with Google Drive and Dropbox to allow files to get attached to the planning board.

Pricing:

  • Lite – $12/monthly
  • Standard – $16/monthly
  • Enterprise – 30$/monthly

Favro Kanban boards

Hive – Best for flexible project views

Hive is cloud-based project management software designed for teams of all sizes who need to share files, chat and automate task management. The tool proposes workflow templates, group messaging, multiple task views, and 100+ app integrations.

Hive is dedicated to helping teams move faster and improving company-wide efficiency. A Kanban board is a great feature to succeed in that. The Kanban-style status view lets users track project progress and change deadlines and workloads. Project tasks can be also planned with the help of Gantt charts. You may get access to the files stored in Box, Dropbox, and Google Drive.

Pricing:

  • Standard – $16 per user/monthly

Hive for Kanban teams

MeisterTask – Best for automation capabilities

MeisterTask is also a powerful yet straightforward tool that combines the capabilities and features for project management, collaboration, and task management into one platform. The tool streamlines creating projects, adding as many team members as you need, assigning tasks, and more.

You also get project monitoring capabilities as well as collaboration features for team members to boost productivity and speed up the completion of projects. It may work with third-party apps like Google Drive or Dropbox among others, to provide you an extended and flexible platform. 

Kanban-like boards in MeisterTask help to view and manage current activities and active projects, create project plans, and collaborate with team members. 

Pricing:

  • Free trial available
  • Starter – $19.99/monthly
  • Professional – 49$/monthly
  • Team plan – $299/monthly

Kanban board

Kanbanchi – Best for Agile project teams collaboration

This is another dashboard app that is used to manage workflow. Kanbanchi can be used to capture, store, and distribute information easily. It follows a discussion forum architecture that even lay users can understand. The tool needs no installation and can be accessed from your PC. 

Its time tracker functionality maintains a record of time spent on different tasks by each employee. This allows managers to effectively track daily productivity.

Kanbanchi facilitates integration with Google Calendar and Google Drive. It is available on monthly/annual subscriptions.

Pricing:

  • Starter – 9.95 per user/monthly
  • Professional – $24.5 per user/monthly
  • Enterprise – $34.97 per user/monthly

What is a kanban board?

Paymo – Best for customizing project workflows

Paymo is capable of making project management easy for your business, even if you are not a project manager. The tool proposes time-saving templates, milestone alerts, task lists, and more features to help companies achieve their goals through measured steps. Kanban bards are also available there.

Today many companies use Paymo for task management issues, team collaboration, automatic time tracking, timesheet reporting, creating Gantt Charts, resource Scheduling, etc. The app is also willing to support nonprofits committed to doing good. Every nonprofit organization is eligible for a 50% discount.

Pricing:

  • Small Office – $11.95 per user/monthly
  • Business – $18.95 per user/monthly

Paymo online Kanban board

ZenHub – Best for team’s work in GitHub

ZenHub integrates natively with the GitHub user interface. It lets developers stay in the habitual environment and project managers may get total visibility about the development process.

Companies all over the world apply ZenHub to organize, plan, and run Sprints with existing GitHub issues and development flow. 

You do not need special training, as ZenHub is widely used by both the product and engineering teams. The main features are digital Kanban boards, to-do lists, Burndown charts, time estimations, Slack integration, etc.

Pricing:

  • Growth Plan – $7.95 per user/monthly
  • Enterprise – $12.45 per user/monthly

zenhyb for kanban projects

Breeze – Best for Kanban management beginners

Breeze also provides its customers with convenient and easy to use Kanban boards. This software seems quite suitable for small businesses, remote teams, and freelancers that need to organize and track everything.

Breeze is based on Agile and Lean principles. It includes such useful features as to-do lists, project budgeting, time tracking, reporting, calendar, Android and iOS support, unlimited users. It can be integrated with Google Drive and Dropbox.

Pricing:

  • Freelancers – $39 monthly
  • Small businesses – $69 monthly
  • Large team – $139 monthly
  • Enterprise – $259 monthly

Breeze Kanban boards

ProofHub – Best for on-time project delivery

ProofHub is a robust SaaS-based project management software that comes with integrated Group chat, quick discussions, workflows, reports, Kanban-like boards, and other outstanding features.

The platform enables teams to collaborate on their projects in an easy and flexible manner from one place. You may use a free trial before going for the paid version.

Proodhub can be integrated with popular collaboration tools such as Google Drive and Dropbox and email servers. Its web browser platform is compatible with any devices and popular operating systems, including iOS, Android, and Windows.

Pricing: 

  • Standard – $45 monthly

Proofhub kanban boards

Leankit – Best for applying Lean management principles

As a Kanban-based app, LeanKit uses a graphical visualization for project tasks, represented by cards on lanes. You can move cards as they progress from stage to stage, and every card has different options inside, and you can tweak different aspects.

Leankit assists project teams in implementing Lean principles and practices painlessly. You also get a reporting and analytics module with useful metrics. The tool supports integration with JIRA, Zendesk, and other tools.

Pricing:

  • Standard – from $20 per user/monthly

task management

Blossom – Best for creating a smooth and continuous workflow

One more app designed for a focused path to complete Kanban project tasks. Blossom also gives you a chance to list all project stages in lists. The main Blossom difference is that each list will be supposed to be the next stage in the process. Add new cards to the 1st column on the left, and the last column on the right will show an archive button.

You can use Blossom analytics with a count of how many cards got shipped and a chart that shows how long every card took to complete. The integration only sends updates to the Slack channel.

Pricing:

  • Standard – $19.00/monthly

Blossom for various teams

Taiga – Best for multi-functional Agile teams

This cloud-based and on-premise Agile PM platform enables project teams to easily work together whether they use Kanban, Scrum, or just want to track their issues. 

Taiga has an intuitive user interface that makes it particularly useful for multi-functional teams or client teams. You get a cozy backlog and sprint planning, a sprint board with Swim-lanes, a Sprint dashboard with a Burndown chart, customizable Kanban boards with WIP limits, subtasks, issue tracking, and a Wiki feature. 

Specify team roles, estimate story points per role with an estimation game, and move unfinished user stories to other sprints. All in one place.

Pricing:

  • Free trial available
  • Premium – $5 per user/monthly
  • On-Premise – $530 for 100 users/monthly

Taiga online Kanban board

ProjectManager – Best for ambitious teams

ProjectManager.com is also widely used for managing tasks and projects, no matter the size or scheduled length to completion. 

The platform suits managers and their teams in all industries, from IT to marketing to construction. No project is too big or too small for this handy online platform. Choosing this tool, you will get online project management, time-tracking, and collaboration tools for different teams. With real-time kanban boards, managers can ensure that their projects and their teams are always on track. 

Pricing:

  • Personal – $15 per user/monthly
  • Team – $20  per user/monthly
  • Business – $25  per user/monthly

Online Kanban tools

Taskworld – Best for collaborating across multiple projects

Another solution for the teams that require a clean yet powerful platform to collaborate, share ideas,and get work done.

Taskworld is the easy way for teams to do project management and keep track of work. You get visual task management, project planning, and team messaging into one place. 

The tool also includes time tracking, automated notifications, dependencies, timeline views, and integrations. that is why your team can achieve better and faster results for every project and get things done.

Pricing:

  • Professional – $13 per user/monthly
  • Business – $30 per user/monthly

best kanban software

Smartsheet – Best for multiple task views

Smartsheet’s project management application is used broadly across different companies to track and manage diverse types of work for large and small teams. This is a work execution platform and collaboration tool with an interface that helps teams plan, track, and manage projects in real-time. 

It includes task management, document and resource management, project reporting,  file sharing, and timeline tracking.

Smartsheet app is a good helper for teams that want to get access to project information and workflow data while on the go. The mobile app is compatible with iOS and Android devices.

Pricing:

  • Individual – $14 per user/monthly
  • Business – $ 25 per user/monthly

best kanban platforms